I’ve been doing on and off boarding employees a lot of times throughout my careers, sometimes even myself as well. I usually saved them on Confluence page and duplicate one and tick them off one by one.
Here is the common template / list that I used.
IT Admin
- *Email account (on GSuite admin). It needs to be done as a first thing for onboaring and last thing for offboarding.
- *Set up a Slack account , invited to related Slack channels (development, backend, mobile, etc.)
- Invitation to 1Password or relevant systems
- Access to Dropbox / Google drive folders
- IT Governance
- Licences (Tech related)
- Security / Compliance / Privacy Policies
Project / Product Management:
- Product demo / videos
- Any relevant information on Agile ceremonies (daily standup, retrospects, sprint planning, sprint meeting, etc.)
- Access to JIRA / Confluence or relevant project / product management tools
- Access to roadmap tools
- Access to tracking / analytics tools (GA, FB, mixpanel, heap.io etc)
- Access to UML tools (LucidChart, etc)
- Access to any 3rd party systems (Stripe , etc)
- Access to marketing tools (Mailchimp, wordpress)
- Access to feature flags management tools (launch darkly, Firebase config)
Engineering
- System architecture diagram / Database scheme
- * Access to source control tool + codebase (Github, Bitbucket).
- Coding guidelines, standards & best practices etc
- Introduction about Github projects
- Invited to Google Developer account
- Access to Google PlayStore
- Invited to Apple Developer account
- Access to Apple App store
- Introduction about Backend systems / cloud services (Azure, AWS)
- Coding syntax & versions
- Logs & Caches etc
- Access & introduction about Database
- Access to other developer tools (Postman, Charles Proxy, XCode, etc)
Infrastructure
- * Access to hosting / Cloud service provider (Azure, AWS, GCP etc)
- Certificates & private / public keys
- Access to CI/CDs (Circle CI, AWS pipeline, etc)
- DevOps related portals (Kabana, Datadog, Geckoboard etc)
- Incidents management process including post mortems (JIRA status page)
- Monitoring & Alerting systems (Prometheus)
- VPNs
- Any other documentations
Support
- Bugs & Backlogs (JIRA)
- SLA
- Access to ticketing systems (JIRA Helpdesk, Zendesk)
Design
- Introduction to Design process
- Design tools setup (Figma / Sketch/ Zeplin / Adobe)
- Design folders
- Access to any A/B testing tools (Optimizely, Apptimize)
- Access to any UX improvement tools (UXcam)
QA Testing
- Test case management tools (Testrail, Zephyr etc)
- Any test automations scripts
- Manual test scripts
